Privacy Notice for Wedding Guests

Who is this for?

This page is for couples who wish to inform their guests about how their personal information will be collected and used during the wedding planning process. Feel free to use this template as a starting point.

Dear Wedding Guest,

We are using wedsite.ai to help organise our wedding. This notice explains how we collect, use, and protect your personal information as part of our planning.

Information We Collect

To help us plan our wedding, we may collect the following details:

• Your name and contact information
• Your email address and phone number
• Dietary requirements and preferences
• Family relationships and connections (for seating arrangements)
• Your RSVP response and attendance details

How We Use Your Information

We will use your information to:

• Send wedding invitations and important updates
• Keep track of RSVPs and attendance
• Arrange seating and cater for dietary needs
• Share key wedding details with you
• Manage guest lists and coordinate the event

Gift Registry Contributions

If you choose to contribute to our gift registry, the following additional information will be collected:

• Your name and email address (to send you a confirmation receipt)
• The amount you contribute and any message you include
• Payment transaction details (your card details are processed securely by Stripe and never stored by us)

How contribution data is used:

• To process your contribution securely
• To send you a confirmation email receipt
• To let us know about your generous gift so we can thank you personally

Important: Registry contributions are treated as gifts. Refunds are generally not available once a contribution is processed. If you need to discuss a refund for any reason, please contact us directly.

Data Protection

Your personal information will be handled securely through wedsite.ai, which complies with GDPR requirements. This means:

• Your data is stored securely and kept confidential
• It will only be used for wedding-related purposes
• It will be deleted within six months after the wedding
• We will never sell or share your data with third parties
• Appropriate security measures are in place to protect your information

Your Rights

You have the right to:

• Request access to your personal information
• Ask for corrections to any inaccurate data
• Request that your data be deleted (right to be forgotten)
• Object to certain uses of your data

Data Deletion: You can request deletion of your data at any time. The couple can remove your information from their account settings, or you can contact us directly at [email protected]. All deletion requests are processed within 72 hours, with complete data removal within 30 days.

Contact Information

If you have any questions about how your data is being used, please feel free to contact us directly or reach out to the wedsite.ai team at [email protected].

Thank you, and we look forward to celebrating with you!